Frequently asked questions
1. I am a Ph.D. student
What is the content of the Doctoral Colloquium?
The EURAM Doctoral Colloquium provides doctoral students with the opportunity to present their work to their peers and mentors, who are experienced supervisors and leading scholars in their field, and engage with one another in a setting that is relatively informal but that allows for meaningful and constructive scholarly exchanges. The aim of the Doctoral Colloquium is to contribute towards a transformative journey for doctoral students, who will not only receive feedback on their doctoral research but also learn about fundamentals of a doctoral journey including research methods related matters, publishing from a PhD and reviewing for journals, and obtain advice on academic career paths…
Read more: https://conferences.euram.academy/2023conference/doctoral-colloquium-2023/
Can I pay a reduced registration fee?
Doctoral students can attend the conference at a reduced rate. Information about registration and the registration fees will be posted in early December.
Please note, when registering, you need to upload proof that you are a current Ph.D. student before completing your payment. Appropriate documentation should be a signed and dated in a letter from your supervisor using the letterhead of the institution or a dated student card (documents should be submitted in English. Student cards with characters other than Roman will be discarded, i.e., Chinese, Cyrillic, etc. characters). The conference team will approve your status within five working days. You will then be invited to complete your online payment. If you do not upload this documentation before completing your payment, you will be charged the full fee.
Can I attend the Doctoral Colloquium?
To attend the Doctoral Colloquium students must submit their paper to the Doctoral Colloquium before 17 January 2023 and receive a letter of acceptance (7 March 2023).
If you have NOT submitted a paper to the Doctoral Colloquium event and have NOT received an acceptance letter, you may NOT attend the Doctoral Colloquium – even if your paper has been accepted for the 2023 EURAM Conference.
2. I am submitting a paper
What are the submission criteria?
You can find all information about the submission criteria and the link to submit your paper in the Call for Papers.
Read more: https://conferences.euram.academy/2023conference/call-for-papers/ .
3. I would like to register as an auditor
Conference delegates who did not submit a paper or are not scheduled for a presentation are welcome to join the conference to develop their network and to attend any of the scientific activities of the EURAM 2023 programme. To do so, they will need to register as a paying delegate at the conference.
4. I have submitted a paper
When will I know if my paper has been accepted?
EURAM will contact you on 15 March 2023. If you have not heard from us by 3 April, please contact EURAM at email@example.com .
Will I receive the reviewers’ comments on my paper?
You will receive the reviewers’ comments in your notification email on 15 March 2023.
5. I am reviewing a paper
Will I receive a certificate confirming that I have reviewed a paper at EURAM?
EURAM automatically provides certificates for reviewing a paper in April.
There is an award for the Best Reviewer of the conference with prize money of 500 Euro.
6. My paper has been accepted
Why is my paper in a different track from the one I submitted to?
The Conference Programme Committee and SIG chairs sometimes move papers in order to match them with better papers of a similar theme.
Will my paper be published anywhere?
For EURAM 2023, the abstracts and full papers will be published in e-format and for the latter, accessible for registered delegates only. The proceedings will carry the ISSN 2466-7498 and ISBN 978-2-9602195-5-5.
You will be able to view the full programme on our website and to select sessions/tracks that you wish to attend based on the title of the paper, keywords, authors’ names, etc.
Abstracts and full papers are made available a few weeks before the conference to delegates only so that discussants and chairs can prepare their sessions. The Conference Programme Committee believes that this is important for research dissemination. However, if you oppose the publication of your paper and want to remove it after the notification, you can tick the NO PUBLISH button on the paper submission platform until the Authors registration deadline on 14 April 2023.
Will the proceedings have an ISSN number and/or ISBN?
The proceedings will carry the ISSN 2466-7498 and ISBN 978-2-9602195-5-5.
7. I am registering to attend
What does the registration fee include?
The registration fee covers:
- Admission to the Labs taking place on 13 June 2023 which will be followed by the Welcome Reception
- Admission to all academic sessions (14-16 June 2023) as well as the SIG k activities (kick-off, plenaries, wrap-ups)
- Handout materials and information package
- Access to the mobile app and papers
- Coffee breaks & lunches to be served during the conference scientific programme, 13 June (afternoon) and 14-16 June 2023.
- Welcome reception on 12 June 2023
…but does not include:
- EURAM Membership fees for 2024
- Standard rate: 80 Euro (inc. 21% Belgian VAT) *
- D. students: 60 Euro (inc. 21% Belgian VAT) *
- The EURAM Party or touristic activities
- Transportation to and from the hotel or the airport
* EURAM reserves itself the right to modify the membership fees for the year 2024. Should this be the case, the new membership fees will be published on the EURAM website and the EURAM 2023 website at the end of November 2022 (after board approval).
More details on registration fees here.
I am an author / presenting author / track chair / session chair/ symposium panellist or moderator in Symposia– do I need to register?
All participants must register to attend. If the presenting author of an accepted paper does not register before 14 April 2023, his/her paper will not be included in the programme.
I am an author / presenting author / track chair / session chair/ panellist or moderator in Symposia – do I need to pay to attend?
All participants, including board members, executive committee members and even the president of the academy, have to pay the full registration fees to attend the EURAM Conference.
Can I bring an accompanying person?
An accompanying person cannot participate in the academic programme. However, you can register them to attend the social events at an extra cost. More information here.
How can I pay?
By credit card (Visa or MasterCard). Under exceptional circumstances, you may pay by bank transfer after contacting firstname.lastname@example.org. If you are paying by bank transfer, please be aware that there might be bank transfer costs as the bank account is outside the European Union.
In case of bank transfers, ensure that the payment reaches us by 14 April. Otherwise, your paper will not be considered for inclusion in the programme.
Please check your details thoroughly before completing your payment. If you need your invoice/receipt sent to a different address, or VAT number to be included, you have to fill out the field below your payment details. Requests made after the date of payment may take a few days to honour.
If you need a special invoice for your finance department, please contact us at email@example.com
Is EURAM subject to VAT?
EURAM is subject to VAT. When you register, you will receive two receipts:
- For your 2024 membership, 21% VAT will be included (Belgian VAT). The EURAM VAT Number is BE 0864.204.177.
- For conference registration/participation Conference & Doctoral Colloquium Fees, 18% VAT will be included. VAT Number: 0010462389
Will I receive confirmation of my registration?
When you submit your payment, an acknowledgement email will be sent to you automatically once your payment has been received in our system. This may take a few days especially if you chose the bank transfer option. Please make sure that the contact e-mail address that you provide is up-to-date and correct.
Can I register for one day? Is there a special rate?
The conference fees published on the website apply to all delegates; EURAM does not offer any daily rates. We advise all authors, presenters, chairs, and co-chairs to register for the conference by 4 April 2023, which is the deadline for the lowest cost fees.
Can I cancel my registration? Will I receive a refund?
If you need to cancel your registration, please send an email to firstname.lastname@example.org
- Cancellations made by 1 June: reimbursement of 50% of the conference fee
- Cancellations made after 1 June: NO reimbursement
Can I get a certificate of attendance?
You will be able to download a certificate of attendance after the conference.
Will conference papers be accessible?
Conference papers will be accessible in e-format to registered participants only either online or via a mobile app.
8. I am planning my stay in Ireland
How do I travel to the conference venue?
The conference will be held in the buildings of Trinity Business School, Trinity College Dublin.
Dublin Airport is located 12 km north of Dublin city centre and is just 30 minutes from Trinity College Dublin. The Airport is one of Europe’s busiest airports with more than 60 airlines flying from 179 destinations. Most major airlines fly to Dublin and so no specific arrangements have been made with travel agencies for flights.
Public Transport from Dublin Airport
There are no rail links from Dublin Airport to the city centre but there are several excellent and inexpensive bus services.
Aircoach operates from both Terminals at Dublin Airport and stops directly outside Trinity College Dublin on Grafton Street. Estimated journey time is between 30 – 45 minutes. Aircoach is easily recognised by their bright blue branding. Tickets can be purchased at the airport on online. The services run every 15 minutes during the day and every 30 minutes at night.
FARE: Adult €7.00 single, €8.00 return (discounts are available with online booking)
Buy Aircoach Tickets online here.
Dublin Bus offers many routes throughout out Dublin, including two budget alternatives from the airport, the 16 to Ballinteer and 41 to Lower Abbey Street. Please note that the journey times will take a little longer and that cannot accommodate a large amount of luggage. The Bus Stops are at Terminal 1.
FARES: from €3.30 (exact change is required)
If you are planning to use public transport during your stay, the Leap Visitor Card is the most convenient public transport card available. Find out more information here. The Leap Visitor Card allows you unlimited travel after first use for the period you have selected, including transport on the Airlink service to and from Dublin Airport.
Will EURAM cover any of my hotel and travel costs? Is a hotel room included in my registration fee?
No, EURAM does not cover any participants’ expenses. EURAM offers the opportunity to book a hotel room when you register for the conference, with a range of budget options. Information will be posted on the website in due course.
How can I book a hotel room?
You will find accommodation suggestions here.
How can I cancel my hotel room? Will I get a refund?
Please check the conditions with the hotel while making your reservation.
Does EURAM provide transport from the airport / train station / hotels?
No, EURAM does not provide transportation to and from airports, train stations, or hotels. Transportation fee is not included in the registration fees.
Do I need a visa to come to Dublin? How do I obtain an invitation letter to apply for a visa?
Whether you need a visa to enter Ireland depends on what country you’re from. Please note that a Schengen visa or UK visa is not valid for travel to Ireland. Visas may be granted for business trips, tourism, private reasons (family and friends), official visits, short term studies and for political, scientific, cultural, sports or religious events.
Click here for further information Visas for Ireland – Department of Foreign Affairs (dfa.ie)
9. I am planning my activities at the conference
Please see the Conference Programme for a full list of our confirmed speakers and topics. A link will be provided after the authors’ registration deadline approximately four weeks prior the beginning of the conference, the mobile app should be available for download two weeks later (beginning of June).
Will there be internet available at the conference?
There will be wireless internet in the coffee break areas and other meeting points of the conference buildings. The following wireless network is available across all Trinity College buildings: EDUROAM (SSID: eduroam): access with your institution’s credentials.
Can I attend any presentation / session?
Yes. Once you have registered for the conference, you do not need to register for individual sessions (except in the case of Professional Development Workshops offered by exhibitors).
However, the number of seats in each room limits audience numbers. Therefore, once all seats are taken, you may not join the session due to safety regulations.
How can I find when and where a session is?
On the website and the app, you will find a programme outline listing all sessions, and a map of the conference locations (a link will be provided in due course). Information will be available approximately four weeks prior to the kick-off of the conference.
Is there a dress code for the conference?
There is no official dress code. However, we recommend that you wear business-casual clothing.
10. I am interested in attending the social events
How can I book my ticket(s) for the EURAM Party and the SIG Social events?
When you register for the Conference, there is an option at the end of the process to book your hotel and register for the social events. You can also buy your ticket at the registration desk when you arrive – tickets are on a first come, first served basis. For SIG’s social events, you need to get in touch with SIG chairs.
Is there a dress code for the EURAM Party?
There is no dress code, but you are welcome to dress up for the occasion. We recommend that you wear comfortable clothing.
Where can I find out about SIG social events?
The schedule of the SIG social events, the EURAM Welcome Reception and the Gala Dinner is displayed in the Programme at a Glance.
You can find additional information about the EURAM Party here.
More information will be available in due course on https://conferences.euram.academy/2023conference for the EURAM Welcome Reception and the SIGs social events.
11. I will be presenting a paper at the conference
Can I choose what day/time to present my paper?
The task of building the conference programme is very complex and requires the collaboration of over 150 chairs. EURAM focuses on offering a programme with scientific coherence and whereby subjects debated overlap the least.
For this reason, we cannot take personal preferences into account. If you cannot attend the full conference from 09:00 (Wednesday 14 June 2023) until 18:00 (Friday 16 June 2023), please make sure that one of your co-authors has registered before 14 April 2023.
What are the different session types?
There are two different session types at the EURAM Conference. These are:
- Paper Development Sessions
- Competitive Paper Sessions.
How should I prepare my presentation?
You can view the full guidelines for presenting a paper, which will be posted on the website in due course after the e-notification of acceptance.
What audio-visual equipment will be available?
Rooms will be equipped with an overhead projector screen and a computer, with HDMI adapters. Authors are advised to bring their own computer.
How many people will be at my session?
Attendance varies from session to session. The organising team cannot influence this – various factors influence the popularity of sessions, including time of the session, topic of interest, other concurrent sessions, etc. However, due to safety measures the numbers are limited by room capacity.
Can I get a certificate for presenting my paper? What about my co-authors?
EURAM does not provide certificates for presenting a paper. Each registered author will be able to download a certificate of attendance after the conference.
Power plug, socket & mains voltage in Ireland
An appropriate travel plug adapter is needed to fit into the local sockets:
More information here.
Your Presentation on a USB
Save your presentation on a USB and bring it to your paper session at the conference.
Internet Connection at TCD
How can I connect to the internet? To connect to the ‘TCDconferenceWIFI’ guest Wi-Fi network:
- Ensure Wi-Fi is turned-on on your device.
- Open the Wi-Fi configuration screen of your device.
- Select the ‘TCDconferenceWIFI’ SSID.
- A login page should automatically open. If it does not, open a web browser and try go to an external webpage.
- On the TCDconferenceWIFI landing page, if you do not have a username and password, select the link to self-register. Otherwise enter your username and password.
- On the ‘Self-Registration’ page, enter the following details:
- Conference ID TCDCONF5D
- Mobile phone number: this will be used to send you a password and will also become the username.
- On the ‘Self-Registration Receipt’ page, select ‘Sign-In’ and enter the credentials you received via SMS.
- To get back to the login page at any stage, go to your device’s Wi-Fi configuration screen and re-select the ‘TCDconferenceWIFI’ SSID.
- A number of devices can be registered using the same mobile phone number, however, you can only log onto the self-service guest Wi-Fi using the device from which you sent the request.
12. I have been asked to chair a session at the conference
What are my expected tasks?
You can view the full guidelines for chairing a session after notification. The guidelines will be posted on the website in due course.
Can I get a certificate for chairing a session?
EURAM does not provide certificates for chairing a session. You will be able to download a certificate of attendance after the conference. Your name will appear on the e-programme book as session chair.
13. I have been asked to be a discussant at the conference
What are my expected tasks?
You can view the full guidelines for acting as a discussant after the notification. The guidelines will be posted on the website in due course.
Can I get a certificate for acting as a discussant?
EURAM does not provide certificates for acting as a discussant. You will be able to download a certificate of attendance after the conference. Your name will appear on the programme book as discussant.
14. COVID Situation
Trinity College Dublin is committed to providing a healthy and safe environment for all employees, students and visitors. We encourage proper hand washing etiquette and provide hand sanitisers throughout the University. We will continue to monitor the situation and adhere to all appropriate regulations as required.
You can find up-to-date information on the Coronavirus situation in Ireland here: gov.ie – Public health advice
15. My question is not listed in FAQs. Whom do I contact?
If you have further enquiries, please contact email@example.com.