Frequently asked questions
1. I am a Ph.D. student
What is Doctoral Colloquium about?
The EURAM Doctoral Colloquium (DC) is the flagship programme under the EURAM Doctoral Accelerator initiative. The DC is one of the most established and high-profile events in the academic community, aligned with our key values for engaged and inclusive scholarship. This two-day programme is one of our flagship events preceding the EURAM annual conference every year. If you are a second or higher year doctoral student, it is an opportunity to become part of a highly motivated international community of like-minded young researchers and to meet the leading scholars in your field. You will also be able to join the conference at a reduced rate for PhD students. Finally, the DC provides opportunities to network during social events as well, which is crucial for academic career development. Read more: https://euram.academy/euram?service=people&type=doctoral
Can I pay a reduced registration fee?
Doctoral students can attend the conference at a reduced rate. Information about registration and the registration fees is accessible from here https://conferences.euram.academy/2022conference/conference-registration-fees-2022/
Please note, when registering, you need to upload proof that you are a current Ph.D. student before completing your payment. Appropriate documentation should be a signed and dated in a letter from your supervisor using the letterhead of the institution or a dated student card (documents should be submitted in English. Student cards with characters other than Roman will be discarded, i.e., Chinese, Cyrillic, etc. characters). The conference team will approve your status within five working days. You will then be invited to complete your online payment. If you do not upload this documentation before completing your payment, you will be charged the full fee.
Can I attend the Doctoral Colloquium?
To attend the Doctoral Colloquium students must submit their paper to the Doctoral Colloquium before 18 January 2022 and receive a letter of acceptance (8 March 2022).
If you have NOT submitted a paper to the Doctoral Colloquium event and have NOT received an acceptance letter, you may NOT attend the Doctoral Colloquium – even if your paper has been accepted for the 2022 EURAM Conference.
2. I am submitting a paper
What are the submission criteria?
You can find all information about the submission criteria in the Call for Papers. The online submission was closed on 11 January 2022
Abstracts and full papers are made available a few weeks before the conference to delegates only so that discussants and chairs can prepare their sessions. The Conference Programme Committee believes that this is important for research dissemination. However, if you oppose the publication of your paper, you will be able to mark your paper as “no publish” after notification.
3. I would like to register as an auditor
Conference delegates who did not submit a paper or are not scheduled for a presentation are welcome to join the conference to develop their network and to attend any of the scientific activities of the EURAM 2022 programme. To do so, they will need to register as a paying delegate in the conference.
4. I have submitted a paper
When will I know if my paper has been accepted?
EURAM will contact you on 16 March 2022. If you have not heard from us by 2 April, please contact us on firstname.lastname@example.org .
Will I receive the reviewers’ comments on my paper?
You will receive the reviewers’ comments in your notification email on 16 March 2022.
5. I am reviewing a paper
Will I receive a certificate confirming that I have reviewed a paper at EURAM?
EURAM automatically provides certificates for reviewing a paper in April.
There is an award for the Best Reviewer of the conference with prize money of 500 Euro.
6. My paper has been accepted
Why is my paper in a different track from the one I submitted to?
The Conference Programme Committee and SIG chairs sometimes move papers in order to match them with better papers of a similar theme.
Will my paper be published anywhere?
For EURAM 2022, the abstracts and full papers will be published in e-format and for the latter, accessible for registered delegates only. The proceedings will carry the ISSN 2466-7498 and ISBN 978-2-9602195-4-8.
You will be able to view the full programme on our website and to select sessions/tracks that you wish to attend based on the title of the paper, keywords, authors’ names, etc.
Abstracts and full papers are made available a few weeks before the conference to delegates only so that discussants and chairs can prepare their sessions. The Conference Programme Committee believes that this is important for research dissemination. However, if you oppose the publication of your paper, you may send a request to email@example.com for its removal after notification.
Will the proceedings have an ISSN number and/or ISBN?
The proceedings will carry the ISSN 2466-7498 and ISBN 978-2-9602195-4-8.
7. I am registering to attend
What does the registration fee include?
The registration fee covers:
- Admission to the Labs taking place on 14 June 2022 which will be followed by the Welcome Reception
- Admission to all academic sessions (15-17 June 2022) as well as the SIG kick-off activities
- Handout materials and information package
- Access to the mobile app and papers
- A certificate of attendance
- Coffee breaks & lunches to be served during the conference scientific programme, 14 June (afternoon) and 15-17 June 2022.
…but does not include:
- EURAM Membership fees for 2023
- Standard rate: 80 Euro (inc. 21% Belgian VAT) *
- D. students: 60 Euro (inc. 21% Belgian VAT) *
- The EURAM Party or touristic activities
- Transportation to and from the hotel or the airport
* EURAM reserves itself the right to modify the membership fees for the year 2023. Should this be the case, the new membership fees will be published on the EURAM website and the EURAM 2022 website at the end of November 2021 (after board approval).
More details on registration fees are posted here https://conferences.euram.academy/2022conference/conference-registration-fees-2022/.
I am an author / presenting author / track chair / session chair/ symposium panellist or moderator in Symposia– do I need to register?
All participants must register to attend. If the presenting author of an accepted paper does not register before 15 April 2022, his/her paper will not be included in the programme.
I am an author / presenting author / track chair / session chair/ panellist or moderator in Symposia – do I need to pay to attend?
All participants, including board members, executive committee members and even the president of the academy, have to pay the full registration fees to attend the EURAM Conference.
Can I bring an accompanying person?
An accompanying person cannot participate in the academic programme. However, you can register them to attend the social events at an extra cost. More information will be posted in due course.
How can I pay?
By credit card (Visa or MasterCard). Under exceptional circumstances, you may pay by bank transfer after contacting firstname.lastname@example.org. If you are paying by bank transfer, please be aware that there might be bank transfer costs as the bank account is outside the European Union.
In case of bank transfers, ensure that the payment reaches us by 15 April. Otherwise, your paper will not be considered for presentation.
Please check your details thoroughly before completing your payment. If you need your invoice/receipt sent to a different address, or VAT number to be included, you have to fill out the field below your payment details. Requests made after the date of payment may take a few days to honour.
If you need a special invoice for your finance department, please contact us at email@example.com
Is EURAM subject to VAT?
EURAM is subject to VAT. When you register, you will receive two receipts:
- For your 2023 membership, 21% VAT will be included (Belgian VAT). The EURAM VAT Number is BE 0864.204.177.
- For conference registration/participation Conference & Doctoral Colloquium Fees, 18% VAT will be included. VAT Number: 0010462389
Will I receive confirmation of my registration?
When you submit your payment, an acknowledgement email will be sent to you automatically once your payment has been received in our system. This may take a few days especially if you chose the bank transfer option. Please make sure that the contact e-mail address that you provide is up-to-date and correct.
Can I register for one day? Is there a special rate?
The conference fees published on the website apply to all delegates; EURAM does not offer any daily rates. We advise all authors, presenters, chairs, and co-chairs to register for the conference by 15 April 2022, which is the deadline for the lowest cost fees.
Can I cancel my registration? Will I receive a refund?
If you need to cancel your registration, please send an email to firstname.lastname@example.org
- Cancellations made by 1 June: reimbursement of 50% of the conference fee
- Cancellations made after 1 June: NO reimbursement
Can I get a certificate of attendance?
You will be able to download a certificate of attendance after the conference.
Will conference papers be accessible?
Conference papers will be accessible in e-format to registered participants only online or via a mobile app.
8. I am planning my stay in Switzerland
How do I travel to the conference venue?
The conference will be held in the buildings of ZHAW School of Management and Law in Winterthur. The university is next to the train station and can be reached on foot in 2 minutes.
Arrival by train:
We recommend travelling by train to Winterthur train station.
Arrival by car:
The ZHAW School of Management and Law does not have parking spaces. However, there are various public car parking spaces in the city of Winterthur.
Arrival by plane:
Winterthur can be reached from Zurich Airport in 13 minutes by train. We strongly recommend not to take a taxi, but to take one of the 10 trains per hour going from Zurich Airport to Winterthur.
Will EURAM cover any of my hotel and travel costs? Is a hotel room included in my registration fee?
No, EURAM does not cover any participants’ expenses. EURAM offers the opportunity to book a hotel room when you register for the conference, with a range of budget options. Information will be posted on the website in due course.
How can I book a hotel room?
When you register for the conference, you may book a hotel room with the reservation platform “House of Winterthur” here https://conferences.euram.academy/2022conference/accommodation/
How can I cancel my hotel room? Will I get a refund?
Please contact « House of Winterthur” or your hotel.
Does EURAM provide transport from the airport / train station / hotels?
No, EURAM does not provide transportation to and from airports, train stations, or hotels. Transportation fee is not included in the registration fees.
Do I need a visa to come to Winterthur? How do I obtain an invitation letter to apply for a visa?
Switzerland is in the Schengen area.
All persons requiring visas, not holding a valid Schengen visa in their travel document, must apply for a visa at the applicable embassy/consulate before travelling to the Schengen area. More information can be found on the website of the foreign affairs department, https://www.eda.admin.ch/eda/en/fdfa/entry-switzerland-residence/visa-requirements-application-form.html
Visas may be granted for business trips, tourism, private reasons (family and friends), official visits, short term studies and for political, scientific, cultural, sports or religious events.
9. I am planning my activities at the conference
Please see the Conference Programme for a full list of our confirmed speakers and topics. A link will be provided after the authors’ registration deadline approximately three weeks prior the beginning of the conference.
Will there be internet available at the conference?
There will be wireless internet in the coffee break areas and other meeting points of the conference buildings.
In all buildings of ZHAW School of Management and Law the following wireless networks are available:
– EDUROAM (SSID: eduroam), access with your institution’s credentials
– Guest Access (guest-ZHAW), free access but phone necessary for registration
Can I attend any presentation / session?
Yes. Once you have registered for the conference, you do not need to register for individual sessions (except in the case of Professional Development Workshops offered by exhibitors).
However, the number of seats in each room limits audience numbers. Therefore, once all seats are taken, you may not join the session due to safety regulations.
How can I find when and where a session is?
On the website and the app, you will find a programme outline listing all sessions, and a map of the conference locations (a link will be provided in due course). Information will be available approximately three weeks prior to the kick-off of the conference.
Is there a dress code for the conference?
There is no official dress code. However, we recommend that you wear business-casual clothing.
10. I am interested in attending the social events
How can I book my ticket(s) for the EURAM Party and the SIG Social events?
When you register for the Conference, there is an option at the end of the process to book your hotel and register for the social events. You can also buy your ticket at the registration desk when you arrive – tickets are on a first come, first served basis. For SIG’s social events, you need to get in touch with SIG chairs.
Is there a dress code for the EURAM Party?
There is no dress code, but you are welcome to dress up for the occasion. We recommend that you wear comfortable clothing.
Where can I find out about SIG social events?
Please see the website for the EURAM Welcome Reception and SIGs social events, as well as the EURAM Party [information will be available soon on the official website of EURAM 2022 https://conferences.euram.academy/2022conference/.
11. I will be presenting a paper at the conference
Can I choose what day/time to present my paper?
The task of building the conference programme is very complex and requires the collaboration of over 150 chairs. EURAM focuses on offering a programme with scientific coherence and whereby subjects debated overlap the least.
For this reason, we cannot take personal preferences into account. If you cannot attend the full conference from 09:00 (Wednesday 15 June 2022) until 18:00 (Friday 17 June 2022), please make sure that one of your co-authors has registered before 15 April 2022.
How should I prepare my presentation?
You can view the full guidelines for presenting a paper, which will be posted on the website in due course after the e-notification of acceptance.
What audio-visual equipment will be available?
All rooms used at ZHAW for paper sessions and symposia are equipped with projectors and the main adapters (HDMI, Mini Display Port, USB-C). Authors must bring their own computer, as there are no computers for presentations available in the rooms.
How many people will be at my session?
Attendance varies from session to session. The organising team cannot influence this – various factors influence the popularity of sessions, including time of the session, topic of interest, other concurrent sessions, etc. However, due to safety measures the numbers are limited by room capacity.
Can I get a certificate for presenting my paper? What about my co-authors?
EURAM does not provide certificates for presenting a paper. Each registered author will be able to download a certificate of attendance after the conference.
12. I have been asked to chair a session at the conference
What are my expected tasks?
You can view the full guidelines for chairing a session after notification. The guidelines will be posted on the website in due course.
Can I get a certificate for chairing a session?
EURAM does not provide certificates for chairing a session. You will be able to download a certificate of attendance after the conference. Your name will appear on the e-programme book as session chair.
12. I have been asked to be a discussant at the conference
What are my expected tasks?
You can view the full guidelines for acting as a discussant after the notification. The guidelines will be posted on the website in due course.
Can I get a certificate for acting as a discussant?
EURAM does not provide certificates for acting as a discussant. You will be able to download a certificate of attendance after the conference. Your name will appear on the programme book as discussant.
13. COVID Situation
How is the pandemic situation in Switzerland?
The situation and the current rules can be found on the website of the Federal Office of Public Health FOPH:
What are the COVID regulations in Switzerland?
Switzerland has lifted all COVID restrictions on 17 February. The COVID pass is not needed but travel restrictions may be applicable depending on your country of residence. Read more https://travelcheck.admin.ch/home
You can find up-to-date information on the Coronavirus situation in Switzerland here https://foph-coronavirus.ch/
14. My question is not listed in FAQs. Whom do I contact?
If you have further enquiries, please contact email@example.com.